Data reduction is crippling for any company, particularly in the time of large data where businesses rely on electronic information to refine their advertising, contact prospects, and process transactions. Reducing the possibilities for data loss is a very important part of a data management plan.
The first goal must be to prevent data loss from happening in the first location. There are many reasons that could result in data loss. Some of them are listed below:
1) Hard disk failures
6) Damage due to spilled water or coffee; Etc..
But if a loss does occur, then there are some best practices you can implement to boost your chances of recovery.
Secondly, do not put all of your storage eggs at the cloud basket. The cloud is very important for cheap storage, but it does have some disadvantages which shouldn’t be discounted. Many examples of data reduction have occurred from a worker simply dropping their computer or hard disk, so speak to staff members about best practices. SD cards are much more delicate and should not be utilized as a type of longer-term storage.
Here is a look at top ways you can secure your information from loss and unauthorized access.
The single most important step in safeguarding your data from loss would be to back it up regularly. That depends-how much data can you afford to lose if your system crashes entirely?
You may use Iguana Removal Costs Wizard Mode to simplify the process of creating and restoring backups or you can configure the backup settings manually and you’ll be able to schedule backup tasks to be performed automatically.
Additionally, there are numerous third-party backup programs that may offer more sophisticated choices. Whatever program you use, it is important to keep a copy of your backup offsite in case of fire, tornado, or other natural catastrophe that may ruin your backup tapes or disks together with the original data.
Diversify your copies
You always need more than 1 backup system. The rule of thumb is 3-2-1. You need to have 3 copies of anything that is very important. They ought to be backed up in at least two distinct formats, like in the cloud and onto a difficult drive. There should always be an off-site backup in case there is damage to your physical office.
Use file-level and share-level safety
To keep others from your information, the first step is to set permissions on the data folders and files. For those who have data in network shares, you may set share permissions to control what user accounts can and can’t access the files throughout the network. With Windows 2000/XP, this is achieved by clicking on the Permissions button on the Sharing tab of the file’s or folder’s properties sheet.
Nevertheless, these share-level permissions will not apply to someone who’s using the local computer where the data is saved. If you share the computer with somebody else, you will need to use file-level permissions (also known as NTFS permissions, since they’re available just for files/folders saved on NTFS-formatted walls). File-level permissions are set using the Security tab on the properties sheet and are far more granular than share-level permissions.
In both cases, you can set permissions for user accounts or groups, and you can refuse or allow several levels of accessibility from read-only to complete control.
Many productivity applications, such as Microsoft Office applications and Adobe Acrobat, will permit you to set passwords on individual documents. To open the file, you have to enter the password. Options and click the Security tab. You may require a password to open the document or to create changes to it. You may also set the sort of encryption to be used.
Unfortunately, Microsoft’s password security is relatively easy to crack. There are programs on the market designed to regain Office passwords, such as Elcomsoft’s Advanced Office Password Recovery (AOPR). This sort of password security, like a standard (non-deadbolt) lock on a door, will discourage casual prospective intruders but can be rather easily circumvented by a determined intruder with the ideal tools.
You could even use zipping software such as WinZip or PKZip to compress and encrypt files.
You may use this built-in certificate-based encryption method to protect individual folders and files stored on NTFS-formatted partitions. Encrypting a file or folder is as simple as selecting a check box: simply click the Advanced button on the General tab of its own properties sheet. Note that you can not use EFS encryption and NTFS compression at exactly the exact same time.
EFS uses a combination of asymmetric and symmetric encryption, for both performance and security. To encrypt files with EFS, a user must have an EFS certificate, which may be issued with a Windows certificate authority or self-signed if there is no CA on the system. With Windows XP/2003, but not Windows 2000, you may also designate other user accounts that are authorized to access your EFS-encrypted files.
Notice that EFS is for protecting data on the disc. If you send an EFS file throughout the network and someone uses a sniffer to capture the information packets, they will have the ability to browse the data in the documents.
There are lots of third-party products available which will let you encrypt an entire disk drive. Complete disk encryption locks down the whole contents of a disk drive/partition and is transparent to the consumer. Data is automatically encrypted when it is written to the hard disk and automatically decrypted before being loaded into memory. Some of these programs can create invisible containers within a partition which behave like a hidden disk in a disk. Other users view only the information in the “outer” disk drive.
Disk encryption products may be used to encrypt removable USB drives, flash drives, etc.. Some allow creation of a master password together with secondary passwords with lesser rights it is possible to give to other users.
Take Advantage of a public key infrastructure
A public key infrastructure (PKI) is a system for handling public/private key pairs and digital certificates. Because keys and certificates are issued by a trusted third party (a certificate authority, either an inner one installed on a certificate server in your network or a public, such as Verisign), certificate-based safety is more powerful.
You can protect data that you need to share with someone else by encrypting it with the public key of its intended receiver, which can be available to anybody. The one person who will have the ability to decrypt it’s the holder of the private key that corresponds to that public key.
Hide info with steganography
It is possible to use a steganography program to hide data inside other information. By way of instance, you could hide a text message inside a.JPG images file or an MP3 music file, or perhaps within another text document (even though the latter is difficult since text files do not contain much redundant data which may be replaced with the hidden message). Steganography doesn’t encrypt the message, so it is often utilized in combination with encryption software. The data is encrypted and then concealed inside another file using the steganography program.
Some steganographic techniques require the exchange of a secret key and many others use public/private key cryptography. A favorite example of steganography applications is StegoMagic, a freeware download which will encrypt messages and conceal them in.TXT,.WAV, or.BMP files.
Your information can be captured while it is traveling across the network by a hacker with sniffer software (also referred to as network monitoring or protocol analysis software). To protect your information when it is in transit, you may use Internet Protocol Security (IPsec)-but both the sending and receiving systems need to support it. Applications don’t need to be conscious of IPsec as it functions at a lower level of social networking model. It may operate in tunnel mode, for gateway-to-gateway protection, or in transport mode, for end-to-end security. To use IPsec in Windows, you must create an IPsec policy and select the authentication method and IP filters it’s going to use. IPsec settings are configured through the properties sheet for the TCP/IP protocol, on the Options tab of Advanced TCP/IP Settings.
Safe wireless transmissions
Data that you send over a wireless network is much more subject to interception than that sent over an Ethernet network. Hackers do not need physical access to the system or its own apparatus; anybody with a wireless-enabled mobile computer and a high gain antenna may catch data and/or access into the system and access data stored there when the wireless access point is not configured securely.
You should send or save data only on wireless networks using encryption, rather Wi-Fi Protected Access (WPA), which is more powerful than Wired Equivalent Protocol (WEP).
Utilize rights management to keep control
If you will need to send info to others but are concerned about protecting it leaves your system, you may use Windows Rights Management Services (RMS) to control what the recipients have the ability to do with it. As an example, you can put rights so the receiver can read the Word file you sent but can not alter, copy, or store it. You can prevent recipients from sending email messages you send them and you may even set messages or documents to expire on a particular date/time so the receiver can no longer get them after that time.